Tuesday, 11 July 2006

Text Box: Calendar of Events Last Regular Meeting, 6/27: Club Assembly Last Week, 7/4: Picnic at Whetten’s Home (No regular meeting) This Week, 7/11: Officer Exchange Night Next Week, 7/18: District Governor Visit Coming Up: 7/24: Peace in the Mid-East Coming Up: 8/8: Chicken BBQ at the Charlton School Note: Meetings will be at the Millstone Lodge until further notice. NB: The regular meeting night changes to Monday (from Tuesday) on 7/31 Invocation: George Bailey, Garry Morrow, Dan Stec or Bob Youmans Please give suggestions for future programs to Ron Serapilio  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Text Box: Announcements from the 6/27 Meeting 

 

 

 


• Garry Morrow opened the meeting with a prayer.

• There were no visiting Rotarians.

• Those attending the picnic at Whetten’s should bring a covered dish.

• Mali is back in Thailand

• There will be a new visiting American Field Service teacher in the fall.  He/she will need a place to stay in the community.

• The board members will meet at Linda LeTendre’s at 10 AM on Saturday 7/1 to discuss organization and budget for the new year.

• Laura Linder is looking for individuals interested in participating in the BBQ at the Saratoga Count Fair on 7/20.  Please contact her.

• Contributions to the Rotary Foundation have reached $4705 and counting.

• Ron Serapilio requested suggestions for programs for the coming year, and is looking for members to do fill-in programs on short notice.

• Gini Whetten mentioned the search for additional Rotateller reporters, and requested responses to the survey.

 

Text Box: Club Assembly Meeting 6/27 

 

 

 


A change in meeting night was discussed.  The Millstone Lodge is prepared to open for Rotary only on Monday nights, solving the problem with noise coming from the bar during our meetings.  Those present were polled for conflicts and a change to Monday effective 7/31 was agreed upon.

 

The criteria for bestowing club awards, such as the Citizen of the Year Award were discussed.   We need establish rules based on the proposed selectee’s profession and volunteer activities.  Broad-based inputs are needed.  Decisions of this nature should be documented in a club procedures manual, (in addition to formal bylaws).

 

A petition has been submitted to the board suggesting adding Charlton to the club’s name.  A report on its status was requested.  The discussion following brought up that the present name follows the BHBL School District’s name, noting that it does serve Charlton.  It was further mentioned that members come from as far away as Saratoga Springs, questioning how many additional place names should be added.   No consensus was reached.

 

The 2006-2007 budget will be a major topic of discussion at the meeting at Linda LeTendre’s on Saturday.  Our present dues are $120 per year per member, of which $85 per year per member goes to the district and to RI.  Too little is left for the operating budget.  The entire net proceeds of fund-raising events go to the community by club policy; none is retained for operations.  It has been the practice to use the entire proceeds of Happy Dollars for community contributions as well.  It was pointed out that H$ are collected exclusively from the membership in lieu of the former fines, and can be used for club internal needs without violating the return to the community rule.  A consensus was reached that H$ should be considered available for operating needs, with the exception of collections taken for a special community need.  It was felt that an increase in dues could impose an unacceptable burden on some members.

 

A reorganization of  the club was discussed based on a handout extracted from the Club President’s Manual.  The present organization has four major committees reporting to the Board of Directors:  Club Service, Community Service, Vocational Service and International Service.  Each committee has a number of identified responsibilities.

 

The handout contains a recommended new structure with five major committees: Membership, Service Projects, The Rotary Foundation, Public Relations and Club Administration.  Service Projects contains a number of subcommittees including Community Service, Vocational Service and International Service.

 

President Rey favors a modification of the recommended structure with eight committees reporting to the board: the five presently shown, plus Community, Vocational and International Service elevated from subcommittee to full committee status.  No decision was reached at the meeting.

 

Text Box: Serve with us – the world is waitingReported by Fred Baily